Job Description

POSITION TITLE: Grants Accountant I

DEPARTMENT: Financial & Accounting Services

REPORTS TO: Accounting Manager

FLSA STATUS: Non-Exempt

SALARY: $24.00-$26.00 per hour, Depending on Experience

WORK SCHEDULE: 40 hours per week, Monday thru Friday, 8:00 a.m. to 5:00 p.m.

POSITION SUMMARY :

Perform basic and varied technical accounting work, including basic analysis, verifying fiscal records and reports, administers basic grants billings awarded by Federal, State and Local grants.

AGENCY CULTURE:

The business and social environment in which our Agency operates is continuously changing. To thrive, we much in corporate ways of thinking and acting that strengthen who we are and who we can be . As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

• A commitment to the agency’s mission, vision, and values (“We Do the Right Thing”)


• A commitment to excellence in everything we do (“We Do Things Right”)


• A commitment to achieving desired outcomes and measured results (“Everything Counts”)


• A commitment to innovation and to what is possible (“We value Creativity and Generativity”)

ESSENTIAL FUNCTIONS:

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  Process claims (invoices) for assigned contracts
  
  
  
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    Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.
  
  
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    Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.
  
  
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    Prepares invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, record the on-line draw down after review and draw by Controller.
  
  
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    Daily Cash Receipts Processing
  
  
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    Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.
  
  
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    Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.
  
  
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    Maintain log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.
  
  
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    Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by Accounting Manager.
  
  
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    Track and log all accounts receivables and funds received from contractor and follow up with Accounting Manager when funds are past due.
  
  
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    Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors.
  
  
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    Keep Controller, Accounting Manager and Program Directors informed of any issues related to your contract.
  
  
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    Report immediately and directly to the Controller or Accounting Manager any billings or contractual issues or concerns, not to the funder.
  
  
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    The list of grants currently the Grants Accountant I will be responsible for includes but not limited to: Senior Residential Services, HUD Rapid Rehousing Grants, State Emergency Shelter Grants and City and County CDBG Grants.
  
  


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  Follow established program protocols


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  Adhere to all agency policies and procedures


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  Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.


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  Participate in departmental meetings, on-line webinars and other training opportunities


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  Review and record all accounts receivables on assigned grants for the Agency.


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  Other duties as assigned

CERTIFICATES, LICENSES, REGISTRATIONS:

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  Valid California Driver’s License


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  Current automobile insurance


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  Must successfully complete a background check

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

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  Basic nonprofit accounting skills and proficiency in the use of financial management software to include spreadsheets and databases.


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  Associates Degree or comparable experience in accounting or finance preferred


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  5+ years of grant administration


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  Must have basic knowledge of grant and contract processes including accounting and financial reporting.


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  Ability to interpret basic grant funding requirements, submissions, and budget projections.


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  Ability to interpret some federal, state, and local government laws and regulations regarding grant administration


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  Basic organizational skills, attention to details and high standards of quality


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  Ability to work independently and in a team setting.


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  Cooperative, friendly, and helpful attitude with co-workers and supervisor


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  Possess passion and enthusiasm for the Mission and values of CCDSD.


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  Ability to sit at a desk and operate a computer for extended periods of time.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Catholic Charities Diocese of San Diego is a diverse, all-inclusive service organization and employer. We do not discriminate against any candidates on the basis of: race, color, creed, national origin, religion, sex, gender and/or gender reassignment status, age, sexual orientation, disability, pregnancy and/or maternity, marriage and/or civil union status, or any other legally protected characteristics

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